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Call for Abstracts

Applicants are invited to share their scientific results/project at the event as a poster, by first submiting an abstract with their application.

Abstracts must be submitted via the online participant portal before the deadline of  April 9, 2024.

In addition a small number of short talks will be selected from submitted abstracts (3-5 slides, 8 min + 2 min discussion). Posters will be displayed on poster boards in a dedicated area at the venue, and should not exceed 84 cm (width) × 118 cm (height). 

Accepted abstracts will be searchable on the event website around the time of the event, and collated in an Abstract book.

Abstract submission guide

  1. Each applicant can submit only one abstract to the event.
  2. After logging in, select the 'Abstract' tab on the top menu of your participant account on the event website.
  3. Abstract Track: All abstract submissions should be into the Poster track. If you would like your abstract to be considered for presentation as a short talk, please answer 'Yes' to the question about oral presentation. 
  4. Title: Your abstract title should be short and informative, and must not exceed 200 characters. 
  5. Authors and Institutions: Please add authors by using the 'Add/Edit Author' button. The presenting author can be changed by clicking the ‘Edit Author’ button of the preferred author and by choosing ‘Yes’ for ‘Presenter’ field. The order of authors can also be changed by editing the ‘Numerical Order’ of an author. Author names will be automatically formatted in the following style:  A. Smith, B. Jones, etc. The author's workplace address must be added for every author listed – this can be done via the Add/Edit Author's Workplace(s) button.
  6. Abstract Body: Your abstract body can have a maximum of 2000 characters (with formatting and spaces). 
  7. Editing and submission: You can edit your abstract through the online system as you wish before your submission deadline, clicking 'Save' to keep your abstract as a draft. To submit your abstract to the event, simply click 'Submit' ahead of your deadline. However, please proofread your work carefully and ensure all details are correct ahead of submission. You can view your latest draft version by clicking the ‘Preview’ button to obtain a pdf file of the abstract.

Poster Specifications

All participants should bring a poster of their current research project which will be displayed throughout the lecture course.

There are dedicated poster sessions during which you will be required to stand beside your poster and discuss it with interested people.

The recommended poster size is Format A0 (84 cm width by 118 cm height). Please bring one printed copy. The posters will be hung with pins or tape to boards or walls which will be provided at the venue.

Some points to consider:

  • Do not write a paper! A poster is a brief visual presentation of your data and ideas, not a full reproducible account of experiments.
  • Adopt a visual layout. Limit the total text and break it up into smaller sections. Consider separate boxes or panels to hold different parts of the work.
  • Include all required information. Check what your institution or supervisor requires you to include, such as logos and acknowledgments.
  • Make graphics easily understood. Label the graph / figure directly and use titles rather than captions / legends (where possible).
  • The poster needs a talk. Plan and practice what you will say to those who are interested in your work.

We will present awards for the best posters at the end of the lecture course.

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